Data controller: Metronet (UK) Limited, Turing House, Archway 5, Manchester M15 5RL trading as
M247 Limited.
As part of any recruitment process, the company collects and processes personal data relating to job
applicants. The company is committed to being transparent about how it collects and uses that data
and to meeting its data protection obligations.
What information does the company collect?
The company collects a range of information about you. This includes:
• The information you have provided to us in your curriculum vitae and covering letter.
• Any information you provide to us during an interview.
• The results of any tests we may have asked you to carry out as part of the application process.
• Whether or not you have a disability for which the company needs to make reasonable
adjustments during the recruitment process.
• Information about your entitlement to work in the UK.
The company collects this information in a variety of ways. For example, data might be contained in
application forms, CVs, obtained from your passport or other identity documents, or collected through
interviews or other forms of assessment, including online tests.
Data may be stored in a range of different places, including on your application record, in HR
management systems and on other IT systems (including email and SharePoint).
Why does the company process personal data?
The company needs to process data to take steps at your request prior to entering into a contract with
you. It also needs to process your data to enter into a contract with you.
In some cases, the company needs to process data to ensure that it is complying with its legal
obligations. For example, it is required to check a successful applicant’s eligibility to work in the UK before employment starts.
The company has a legitimate interest in processing personal data during the recruitment process and
for keeping records of the process. Processing data from job applicants allows the company to manage
the recruitment process, assess and confirm a candidate’s suitability for employment and decide to
whom to offer a job. The company may also need to process data from job applicants to respond to
and defend against legal claims.
Where the company relies on legitimate interests as a reason for processing data, it has considered
whether or not those interests are overridden by the rights and freedoms of job applicants, employees
or workers and has concluded that they are not.
The company processes health information if it needs to make reasonable adjustments to the
recruitment process for candidates who have a disability. This is to carry out its obligations and exercise specific rights in relation to employment.
For some roles, the company is obliged to seek information about criminal convictions and offences.
Where the company seeks this information, it does so because it is necessary for it to carry out its
obligations and exercise specific rights in relation to employment/comply with a regulatory
requirement to establish whether or not an individual has committed an unlawful act or been involved
in dishonesty or other improper conduct.
If your application is unsuccessful, the company may keep your personal data on file in case there are
future employment opportunities for which you may be suited. By submitting an application you agree
to this retention of your data. You have the right to withdraw your consent at any time by contacting
careers@m247.com.
Who has access to data?
Your information will be shared internally for the purposes of the recruitment exercise. This includes
members of the HR and recruitment team, interviewers involved in the recruitment process, managers
in the business area with a vacancy and IT staff if access to the data is necessary for the performance
of their roles.
The company will not share your data with third parties, unless your application for employment is
successful and it makes you an offer of employment. The company will then share your data with
former employers to obtain references for you, employment background check providers to obtain
necessary background checks and the Disclosure and Barring Service to obtain necessary criminal
records checks.
The company will not transfer your data outside the European Economic Area.
How does the company protect data?
The company takes the security of your data seriously. It has internal policies and controls in place to ensure that your data is not lost, accidentally destroyed, misused or disclosed, and is not accessed
except by our employees in the proper performance of their duties.
We have put in place procedures to deal with any suspected data security breach and will notify you
and any applicable regulator of a suspected breach where we are legally required to do so.
For how long does the company keep data?
If your application for employment is unsuccessful, the company may hold your data on file for a
further 4 month period for consideration for future employment opportunities. At the end of that
period or if you withdraw your consent, your data is deleted or destroyed.
If your application for employment is successful, personal data gathered during the recruitment
process will be transferred to your personnel file and retained during your employment. The periods
for which your data will be held will be provided to you in a new privacy notice.
What if you do not provide personal data?
You are under no statutory or contractual obligation to provide data to the company during the
recruitment process. However, if you do not provide the information, the company may not be able
to process your application properly or at all. If your application is successful, it will be a condition of
any job offer that you provide evidence of your right to work in the UK and satisfactory references.
Automated decision making
Recruitment processes are not based solely on automated decision-making.
Your rights
As a data subject, you have a number of rights. You can:
• access and obtain a copy of your data on request;
• request that the company change incorrect or incomplete data;
• request that the company delete or stop processing your data, for example where the data is
no longer necessary for the purposes of processing;
• object to the processing of your data where the company is relying on its legitimate interests
as the legal ground for processing; and
• ask the company to stop processing data for a period if data is inaccurate or there is a dispute
about whether or not your interests override the company’s legitimate grounds for processing
data.
If you would like to exercise any of these rights, please contact careers@m247.com.
You can make a subject access request by contacting People@m247.com
If you have any questions about this privacy notice or how we handle your personal information,
please contact careers@m247.com. You have the right to make a complaint at any time to the
Information Commissioner’s Office (ICO), the UK supervisory authority for data protection issues.